Any programs, events, or activities that involve interactions with minors on University property, or University-sponsored programs or activities held at off-campus locations, must be registered with the University.

Registration is required annually and must be completed 30 days in advance of the program start date indicated on this registration form. This allows for adequate time to review the registration, conduct background checks, and complete training.

Once your registration is submitted, a member of the Youth Protection Oversight Committee will contact you regarding required background checks and training in order to comply with the University’s Youth Protection Policy.

  • If you are a student group, please visit the Campus Life website for details on registering your program or event through WUGO.
  • If you are faculty or staff, please use the form below.

If you have questions about this form or the Youth Protection Policy, please contact the Youth Protection Oversight Committee at youthprotection@wustl.edu.

Please note: any activity defined as an internship, research, or shadowing experience, either paid/unpaid, will need to be reviewed by Human Resources to ensure compliance with city, state, and federal employee laws. Programs that involve lab work may also be subject to review by the Office of Environmental Health and Safety based on guidelines included in the Policy on Minors in Laboratories.

A list of key definitions for using this form is available here.


Youth Protection Program Registration
An individual aged 18 or older, designated as the primary contact for the program and is responsible for program administration and ensuring compliance with Youth Protection Policy. Must be a WashU affiliated individual (student, staff, or faculty).
Program administrator campus mailing address
Campus Box
Address
City
State/Province
Zip/Postal
Program type (check all that may apply)
Ages of minor(s) participating in program (check all that apply)
Will the minor(s) attending the program be accompanied at all times by a parent, legal guardian, or school/organization chaperone?
School/organization chaperone is an individual aged 18 or older designated by the elementary, middle, or high school the minor(s) attend or organization the minor(s) participates. This individual is responsible for supervising the minor(s) and permission forms signed by parent/legal guardian have been received by the school/organization granting permission for this individual to supervisor minor(s).
Identify the setting in which the program will function (check all that apply)
Will the minor(s) have exposure to chemicals, other hazardous materials, animals or blood-borne pathogens?
Will the minor(s) be compensated for this program (hourly wage)?
Based on the age of the individual, there may be state mandated restrictions to the number of hours per day or start/end time provisions.
What is the exact age of the minor(s)?
This is the individual that will be directly overseeing the minor(s) in their activities.
Program staff are any individuals aged 18 or older who works, paid or unpaid, in a program where the individual may have one-on-one contact with a minor or contact with a group of minors, in a non-public setting without a parent, legal guardian, or school chaperone present.
Maximum upload size: 51.2MB
File must include first name, last name, email address, and home address for all program staff and be in an Excel format. Please separate information into columns.
Will program staff have one-on-one contact with the minor or contact with a group of minors in a non-public setting?
A definition of non-public setting is available at: https://youthprotection.wustl.edu/forms-and-resources/key-definitions/
Maximum upload size: 51.2MB
This is required to process background checks for program staff. No charges will be billed until a background check is completed.