Registration Form

REGISTRATION INSTRUCTIONS

Any program, event, or activity that involve interactions with minors on University property, or University-sponsored programs or activities held at off-campus locations, must be registered with the University.

Definitions: A list of key definitions for using this form is available here.

  • Registration is required annually and must be completed 30 days in advance of the program start date indicated on this registration form. This allows for adequate time to review the registration, conduct background checks, and complete training.
  • Once your registration is submitted, a member of the Youth Protection Oversight Committee will contact you regarding required background checks and training in order to comply with the University’s Youth Protection Policy.
  • Student Groups, please visit the Campus Life website for details on registering your program or event through WUGO.
  • Staff or Faculty, please use the form below.

Please note: any activity defined as an internship, research, or shadowing experience, either paid/unpaid, will need to be reviewed by Human Resources to ensure compliance with city, state, and federal employee laws. Programs that involve lab work may also be subject to review by the Office of Environmental Health and Safety based on guidelines included in the Policy on Minors in Laboratories.

If you have questions about this form or the Youth Protection Policy, please contact the Youth Protection Oversight Committee at youthprotection@wustl.edu.

REGISTRATION DATES

We are currently processing registrations for Fall 2024 semester programming. We will begin processing registrations for the Spring 2025 semester on December 1, 2024. Please feel free to submit any registrations for the 2024-25 academic year at this time. We will begin accepting registrations for summer 2025 programs on Monday, March 17, 2025.

PROGRAM STAFF ROSTER REQUIREMENTS

You will be required to attach a full WashU Staff/Student roster to your registration. Your roster should be in the following format:

FILE TYPE: EXCEL
COLUMN A: First Name (of WashU Staff / Student participating in the program with youth)
COLUMN B: Last Name (of WashU Staff / Student participating in the program with youth)
WASHU EMAIL: WUSTL email address (of WashU Staff / Student participating in the program with youth)

NOTE: To remain compliant with FERPA, do not include any other identifying information of the WashU Staff / Student other than the information listed above.

EXAMPLE OF EXCEL ROSTER

PROGRAM REGISTRATION FORM

Youth Protection Program Registration
Please note this registration ID number for all communication with YPP.
An individual aged 18 or older, designated as the primary contact for the program and is responsible for program administration and ensuring compliance with Youth Protection Policy. Must be a WashU affiliated individual (student, staff, or faculty).
Program administrator campus mailing address
Campus Box
Address
City
State/Province
Zip/Postal
Program type (choose the option that best describes the program)
Ages of minor(s) participating in program (check all that apply)
Will the minor(s) attending the program be accompanied at all times by a parent, legal guardian, or school/organization chaperone?
School/organization chaperone is an individual aged 18 or older designated by the elementary, middle, or high school the minor(s) attend or organization the minor(s) participates. These are non-WashU affiliated individuals.
Identify the setting in which the program will function (check all that apply)
Will the minor(s) have exposure to chemicals, other hazardous materials, animals or blood-borne pathogens?
Will the minor(s) be compensated for this program (hourly wage)?
Based on the age of the individual, there may be state mandated restrictions to the number of hours per day or start/end time provisions.
What is the exact age of the minor(s)?
This is the individual that will be directly overseeing the minor(s) in their activities.
Program staff are any individuals aged 18 or older who works, paid or unpaid, in a program where the individual may have one-on-one contact with a minor or contact with a group of minors, in a non-public setting without a parent, legal guardian, or school chaperone present.

Maximum file size: 51.2MB

File must include first name, last name, and WashU email address for all program staff and be in an Excel format. Please separate information into columns. You can download a roster template at the top of this page.
This is required to process background checks for program staff. No charges will be billed until a background check is completed.

Maximum file size: 51.2MB